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Email sign offs, and how to end an email

Over 300 email sign offs by tone, from Best regards to unhinged, each with what the person reading it hears. Then how to end an email, part by part.

With respect

Careful: in a meeting this means you're wrong.

All 322 email sign offs, by tone

Professional email sign offs

  1. Best regardsSafe with anyone: a client, a recruiter, a stranger.
  2. Kind regardsPolite, finished, and a degree cooler than it sounds.
  3. Warm regardsKind regards with the heating on.
  4. BestThe shortest thing I could type without looking rude.
Show 36 moreShow fewer Professional email sign offs
  1. Best wishesWarm, safe, and used by every aunt you have.
  2. Thank youPolite and complete, and it gets more replies than Best.
  3. With thanksThanks, made formal enough for a contract.
  4. Thanks for your timeYou gave me twenty minutes. I noticed.
  5. Looking forward to working with youThe deal is signed, or nearly.
  6. With appreciationThanks, in a nice suit.
  7. Thank you for your helpYou helped. This closes the loop, politely.
  8. Thanks for your patienceSorry it took three weeks.
  9. Let me know if you have any questionsPlease have no questions.
  10. Hope this helpsThat's all you're getting.
  11. Happy to helpHappy it's done. Please don't come back.
  12. All my bestBest, with a hug at arm's length.
  13. Thanks and regardsTwo sign-offs, in case one doesn't land.
  14. From all of usOne person wrote it for everyone.
  15. Thank you for your understandingThe answer was no.
  16. Thanks for the updateReceived. Read later.
  17. Thanks for flaggingI hadn't noticed, and now it's mine.
  18. Thanks for the quick replyFaster than mine will be.
  19. I appreciate your helpHelp noted, at the bottom, where it counts.
  20. Have a productive weekA Monday email with an agenda.
  21. Warmest regardsWarm regards, turned up one notch.
  22. Best of luckYou're on your own now.
  23. Thanks for considering thisPlease say yes.
  24. Let's keep in touchWe met at a conference.
  25. Glad to helpThis was a one-off.
  26. Thank you for reaching outYou found me. Here's the polite brush-off.
  27. Thank you for the opportunityI didn't get it, and I'm gracious about it.
  28. Wishing you a good weekIt's Monday, and I mean it.
  29. Thanks again for your timeA second thank you, so the first one counts.
  30. Thank you and best regardsCovers every base, on a contract email.
  31. With best wishesBest wishes, with a cardigan on.
  32. Thanks for being so flexibleI moved the meeting four times.
  33. Thanks for bearing with meI'm late. I know.
  34. Thank you for your prompt replyUnlike some people on this thread.
  35. Thanks for the help todayYou saved my afternoon.
  36. RespectfullyFor a complaint, a judge, or a manager three levels up.

Formal sign offs for letters and cover letters

  1. SincerelyFormal letters, cover letters, and nothing sent from a phone.
  2. Yours sincerelyYou know their name. The letter opened with it.
  3. Yours faithfullyYou don't know their name. It began Dear Sir or Madam.
  4. Yours trulyFormal, a little old-fashioned, fine on a letter.
Show 21 moreShow fewer Formal sign offs for letters and cover letters
  1. CordiallyPolite, from a distance of three metres.
  2. Respectfully yoursFor a judge, a regulator or the CEO's office.
  3. Thank you for your considerationThe last line of every cover letter that wants the job.
  4. With kind regardsKind regards, in a printed letter.
  5. With respectCareful: in a meeting this means you're wrong.
  6. Very truly yoursA law firm's letterhead, signed.
  7. Most sincerelySincerely, said twice as hard.
  8. Thank you for your time and considerationA recruiter's whole inbox ends like this.
  9. I remain, yours sincerelyA letter from 1910.
  10. FaithfullyYours faithfully, with the yours lost in the post.
  11. Respectfully submittedAttached to a report nobody asked for.
  12. With gratitude and respectA retirement letter.
  13. Kindest regardsKind regards, pushed as far as it goes.
  14. With sincere thanksA thank-you letter to a board.
  15. Yours respectfullyFormal, slightly Victorian, fine for a complaint.
  16. On behalf of the teamOne signature for twelve people.
  17. Thank you for your attention to this matterThis matter is now your matter.
  18. With warm regardsFormal, then a smile at the end.
  19. Yours everBritish, fond, and a little odd at work.
  20. Thank you in anticipationThanks in advance, with a law degree.
  21. Yours, with thanksTwo closings in one, for a letter that took all day.

Friendly and casual email sign offs

  1. Talk soonWe won't, and we both know it.
  2. Speak soonWe'll speak at the next meeting, which is in an hour.
  3. See you soonSee you at the 2 pm.
  4. Have a great dayThe friendliest sign-off on the British list, and it's a weather report.
Show 34 moreShow fewer Friendly and casual email sign offs
  1. Have a great weekSent on Monday, believed until Tuesday.
  2. Have a great weekendIt's Thursday and I've already left in my head.
  3. Let's catch up soonWe won't book it.
  4. Let's catch upCoffee, sometime, never.
  5. Take careKind, short, and safe after bad news.
  6. Catch you laterFrom someone who will not catch you later.
  7. Until next timeSounds like a TV host. Fine in a newsletter.
  8. Enjoy your dayI'm at my desk. You enjoy it.
  9. Enjoy the rest of your weekIt's Wednesday afternoon, and the week has two days left in it.
  10. Have a lovely eveningSent at 4:55, so the evening starts with me.
  11. Happy FridayThree times as common as Happy Monday, for obvious reasons.
  12. Happy MondayHappy is doing a lot of work there.
  13. Stay wellPolite since 2020.
  14. Stay safeFor a storm, a road trip, or a reorg.
  15. WarmlyRoom temperature.
  16. All goodIt is not all good, but this is email.
  17. LaterOne word, already out of the door.
  18. CiaoTwo syllables of a week in Italy once.
  19. PeaceEnds the email, not the argument.
  20. Speak tomorrowThere's a stand-up at 9, so yes.
  21. See you MondayUnless you're on PTO, which is fine.
  22. Have funYou're going to the offsite. I'm not.
  23. Good luckYou'll need it with that client.
  24. HugsFrom someone who hugs at work.
  25. LoveYour mum, or someone who meant to type Lots.
  26. SmilesTyped by someone who does.
  27. OnwardWhatever happened, we're not discussing it.
  28. Keep wellKeep well, said like a doctor's letter.
  29. Be wellWellness, at the bottom of a spreadsheet email.
  30. Have a restful weekendPlease don't reply until Monday.
  31. Thanks, friendWe are not friends. This is a sales email.
  32. EnjoyOne word for an attachment you'll never open.
  33. Have a good oneI've forgotten what day it is.
  34. Keep smilingSent the week of the reorg.

Thank you email sign offs

  1. Thanks in advanceI've thanked you, so you've agreed to it.
  2. ThanksOne word, and it gets more replies than most.
  3. Thanks so muchGratitude with the volume up.
  4. Much appreciatedThanks, said with a nod.
Show 24 moreShow fewer Thank you email sign offs
  1. With gratitudeThanks, written in ink.
  2. GratefullyThanks, from someone who owes you one.
  3. Thanks a millionInflation has reached thank-yous.
  4. Thanks a bunchThanks, and possibly a bit sarcastic.
  5. Thank you kindlyThanks, with a hat tipped.
  6. Thanks loadsBritish, cheerful, and slightly rushed.
  7. Appreciate itThanks, without the effort of thanking.
  8. Appreciate youYou helped, and I've been on LinkedIn.
  9. Thanks for everythingYou're leaving, or I am.
  10. Thanks a lotDepends entirely on the email above it.
  11. Thanks for your help with thisThis was mostly your help.
  12. Thank you so much for your helpYou fixed it before lunch.
  13. Big thanksThanks, in capitals without the capitals.
  14. Thanks in advance for your helpYour help is now assumed.
  15. Thanks again for everythingThe project's over and the cake is in the kitchen.
  16. Thanks, teamEveryone helped. Some helped more.
  17. Grateful as alwaysYou always help, and now you know I noticed.
  18. Thanks for the heads-upI'd have walked straight into that.
  19. Thanks for jumping on thisYou were the only one who did.
  20. Thanks for the quick helpFaster than IT.
  21. Thanks for sorting thisBritish for you fixed it.
  22. Thanks for making timeYou moved a meeting for me. I owe you one.
  23. Many, many thanksOne thanks for each day it took.
  24. Thank you, trulySent after someone stayed late for you.

Sign offs that ask for a reply

  1. Looking forward to hearing from youI've set a reminder for Thursday.
  2. I look forward to your replyFormal, and the clock has started.
  3. Looking forward to your thoughtsPlease have thoughts by Friday.
  4. Let me knowPlease let me know before I have to ask again.
Show 21 moreShow fewer Sign offs that ask for a reply
  1. Let me know what you thinkTell me it's good.
  2. Please confirmPlease confirm, so I can stop wondering.
  3. Awaiting your replyI'm sitting by the inbox.
  4. Speak ThursdayThe meeting is booked. Don't forget it.
  5. Please let me know if anything changesNothing will change. I'm being thorough.
  6. Hope to hear from you soonPlease answer this one.
  7. Awaiting your feedbackFeedback, any feedback, please.
  8. Let me know by FridayFriday is the deadline. I've said it nicely.
  9. Happy to jump on a callPlease don't make me jump on a call.
  10. Keen to hear your thoughtsBritish for please reply.
  11. Looking forward to our callI've prepared, so please have too.
  12. See you TuesdayIt's in the calendar, with a room.
  13. Let's touch base next weekWe'll do this again in seven days.
  14. Let's circle back on MondayMonday will become the Monday after.
  15. Keep me postedTell me when it's done.
  16. Keep me in the loopCC me on everything, forever.
  17. Any questions, just shoutBritish for please don't.
  18. Standing byWaiting, with my coat on.
  19. At your convenienceAt my convenience, ideally today.
  20. Hope to see you thereThere's free lunch.
  21. Your thoughts welcomeI've done the work, please approve it.

Holiday and seasonal email sign offs

  1. Happy holidaysSafe in every office, for every holiday in December.
  2. Season's greetingsThe card the company sends, typed.
  3. Merry ChristmasSent on the 20th, last email of the year.
  4. Enjoy the breakThe office closes, and the inbox doesn't.
Show 20 moreShow fewer Holiday and seasonal email sign offs
  1. See you in the new yearNothing more from me in December.
  2. Here's to the holidaysThe sign-off on the email about the party.
  3. Happy New YearFine until about January 15, then it gets odd.
  4. All the best for the new yearWhatever the reorg brings.
  5. Happy ThanksgivingOut until Monday, eating.
  6. Enjoy the long weekendThere's a Monday off, and I'll be in it.
  7. Enjoy the summerBack in September, roughly.
  8. Stay coolIt's 34 degrees, and the AC is a rumour.
  9. Enjoy your vacationPlease don't check this. I mean it, mostly.
  10. Enjoy your time offI'll cover. I'll remember.
  11. Stay warmIt's January, and the heating is on a timer.
  12. Happy springFirst email with the window open.
  13. Happy quarter endPlease send your numbers. Happy is doing a lot of work.
  14. Here's to Q4The plan is due Friday.
  15. See you at the conferenceAt the coffee, not the keynote.
  16. Good luck with your reviewI've done mine. Yours is next.
  17. Welcome backYour inbox has missed you.
  18. See you in the officeBadge in, find a desk, join a video call.
  19. Happy budget seasonNobody has ever been happy in budget season.
  20. Here's to a strong startThe kickoff deck has 60 slides.

British and Australian email sign offs

  1. CheersThanks and goodbye, in one word.
  2. KRKind regards, with even the kindness abbreviated.
  3. Many thanksOne thanks would have done.
  4. TaThanks, at half the length.
Show 27 moreShow fewer British and Australian email sign offs
  1. Ta-raI'm already in the car park.
  2. Ta-taGoodbye, as said to a toddler. The UK's most annoyed-at, with Ta-ra.
  3. All the bestI'm leaving the company.
  4. Enjoy the sunshineIt's been sunny for one afternoon and the office is empty.
  5. Speak MondayDo not email me this weekend.
  6. Let's pick this up after the bank holidayNever.
  7. Apologies for the long emailI've read it back and I'm cutting nothing.
  8. Cheers mateAustralian for thanks, and fine with the CFO.
  9. No worriesAustralian for you're welcome, and for it's fine when it isn't.
  10. Thanks heapsThanks, Australian size.
  11. Ta muchlyThanks, with a wink.
  12. Cheers for thatThanks, as said at the pub.
  13. LatersBritish, and straight from the group chat.
  14. xxTwo kisses, sent to the finance team by accident.
  15. Thanking youThanks, from a shop counter in 1987.
  16. CheerioGoodbye. In some offices it means you've retired.
  17. Toodle-ooSomebody's grandfather is on this thread.
  18. Catch you soonAnnoying enough to make the UK's top ten.
  19. Take it easyAlso on the UK's most annoying list. Take it easy anyway.
  20. Hope you're wellBritish for I'm about to ask for something.
  21. Bye for nowThere will be another email.
  22. Speak in a bitWe sit four feet apart.
  23. See you at the pubFriday, 5 pm, the usual.
  24. Have a good arvoAustralian for the afternoon is yours.
  25. HoorooAn Australian goodbye, if your manager is 70.
  26. Thanks awfullyThanks, with the stiff upper lip on.
  27. Lovely, thanksBritish for that will do.

Funny email sign offs

  1. Onwards and upwardsWe lost the client.
  2. Sent from my iPhoneTypos included at no extra charge.
  3. May the Force be with youAnnoys a quarter of British workers. The rest are Jedi.
  4. To infinity and beyondTied with the Force for annoying. The deadline is Friday.
Show 41 moreShow fewer Funny email sign offs
  1. Hasta la vista, babyThe comma is the only professional part.
  2. Peace outAnnoys the reader, delights the sender.
  3. Slay, serve, surviveRead aloud by the CFO, slowly.
  4. Another day, another slayThe TikTok sign-off, sent to a supplier.
  5. Yours in spreadsheet solidarityWe both saw the budget.
  6. Onward to the next reorgThe org chart changed again.
  7. Sent from my desk, believe it or notI'm in the office. Note it.
  8. Typed with one hand, coffee in the otherTypos are the coffee's fault.
  9. Over and outA walkie-talkie, at work.
  10. That's all, folksEnd of email, end of cartoon.
  11. Live long and prosperA sign-off from a meeting about Q3.
  12. Stay hydratedI care, and I just watched a wellness webinar.
  13. Yours in caffeineRunning on coffee, signing off on coffee.
  14. Regards, but make it fashionKind regards, in sunglasses.
  15. Thank you for coming to my TED talkThis email was too long.
  16. Have a fintastic dayA sales rep with a fish pun.
  17. ToodlesToodles, from the compliance team.
  18. Smell you laterSent to HR.
  19. Chat soon, probablyProbably not.
  20. Hold my callsI'm in my office with the door shut.
  21. Signing off before the next fireThere will be another fire by 3.
  22. This could have been a Slack messageIt was long enough for email.
  23. Mission accomplishedThe deck has been sent.
  24. Sent with minimal enthusiasmAccurate.
  25. Yours, until 5 pmAfter 5, I belong to the sofa.
  26. Coffee first, questions laterDon't reply before 10.
  27. In an emergency, call someone elseNot me.
  28. See you at the next mandatory funThursday, bowling, attendance taken.
  29. With love from the third floorWe have the good coffee machine.
  30. Fingers crossedThere is no other plan.
  31. Proceed with optimismThe numbers are bad.
  32. Brb, foreverI'm on PTO for two weeks.
  33. Receipts attachedMost of them.
  34. Keep calm and email onA mug, typed.
  35. Cheers from the cheap seatsJunior staff, noting their pay grade.
  36. Back to the grindIt's 9:03 on a Monday.
  37. Have a dayHave one. Any kind.
  38. See you on the other sideOf the deadline. If there is one.
  39. Wishing you a meeting-free afternoonThe kindest thing one worker can say to another.
  40. Logging off to touch grassIt's 4:58.
  41. Sent between two meetings about meetingsThere's a third at 4.

Passive-aggressive email sign offs

  1. As per my last emailYou didn't read it. Scroll down.
  2. Just circling backThis is day four.
  3. RegardsKind regards, with the kind taken out.
  4. Thanks againI've thanked you twice and you've done it zero times.
Show 32 moreShow fewer Passive-aggressive email sign offs
  1. Friendly reminderIt isn't friendly and it isn't the first.
  2. NotedSaved for your performance review.
  3. Hope that clarifiesIt was clear the first time.
  4. As discussedYou agreed on the call, and I took notes.
  5. Thanks for looping me inI don't know why I'm on this thread.
  6. Happy to discuss furtherThere is nothing further.
  7. Thanks for your prompt attention to thisYour boss is now in CC.
  8. Please adviseDecide, so I don't have to.
  9. Per my previous emailPer my last, with a longer fuse.
  10. Just following upThird time. I'm counting.
  11. Not sure if you saw my emailYou saw it.
  12. Any updates on this, when you get a chanceYou've had a chance.
  13. Thanks in advance for your cooperationYou'll cooperate.
  14. Going forwardYou did it wrong, and we both know which part.
  15. Hope this makes senseIt made sense. Read it again.
  16. Let me know if that's unclearIt isn't, but let's pretend.
  17. Just checking inDay six. Still polite, but less.
  18. Kind regards, as alwaysAs always, ignored.
  19. Thanks for your patience, and mineMostly mine.
  20. Respectfully, as previously statedPreviously, and loudly.
  21. Thanks for clarifyingIt took you three emails.
  22. Best, againI signed off once. You made me come back.
  23. As mentionedMentioned. Twice. In bold.
  24. Moving forwardWe're not discussing what happened.
  25. Thanks for getting back to meEventually.
  26. Appreciate your quick responseIt was due yesterday.
  27. Hope you're having a great weekMine was fine until your email.
  28. Looking forward to your timely responseTimely means today.
  29. With regards to the aboveThe above is very long, and you're in it.
  30. Gently nudgingThe next nudge won't be gentle.
  31. Bumping this to the top of your inboxIt sank. I've raised it.
  32. Regards, and patienceRunning low on the second one.

Unhinged email sign offs

  1. Sent from my bedIt's 2 pm on a Tuesday.
  2. Yours until the next reorgI've seen the new org chart.
  3. With love and a hard stop at 5I'll be gone at 4:58.
  4. Do not reply allSomebody will reply all.
Show 26 moreShow fewer Unhinged email sign offs
  1. Surprised and disappointedNobody volunteered once the holiday pay went.
  2. Sincerely, still on muteI talked for ten minutes and nobody heard it.
  3. Love and synergyI've been on LinkedIn too long.
  4. Sent from my iPhone during the all-handsI did not listen to the all-hands.
  5. Yours, from the doorI'm leaving on the minute, as your last email asked.
  6. Think of the planet before you replyPlease don't reply.
  7. Yours in the trenchesThe trenches are a weekly sync.
  8. Sent from the parking lot of the office I won't go intoBadged in, never entered.
  9. Yours, eventuallyExpect a reply in Q3.
  10. Dictated but not readA lawyer's old line, now mine.
  11. Sent from my smart fridgeI'm at home. The fridge is working.
  12. Best regards from a meeting that should have been an emailI'm in it now.
  13. With the energy of a MondayNone.
  14. Typed during a fire drillStanding outside, still working.
  15. Signed, the one person who read the docNobody else did.
  16. Warmly, from the server roomIt's 14 degrees in here.
  17. Yours in chaosThe launch is tomorrow.
  18. Sent from a meeting I declinedYou'll get the minutes.
  19. Love, light and late invoicesAccounts payable, signing off.
  20. Regards, from inside the spreadsheetRow 4,812. Send help.
  21. Yours, pending HR approvalThis sign-off has gone to legal.
  22. From my desk to your spam folderWhere this belongs.
  23. Sent from my out of office, which is lyingI'm reading this.
  24. Yours until the coffee runs out11:40, roughly.
  25. With the confidence of someone who skipped the trainingIt was mandatory.
  26. Best wishes and worst forecastsFinance wrote this.

How to end an email

The parts of an email ending

An email ends in up to four parts, in this order:

  1. A closing line. One sentence about what happens next, such as “I’ll send the figures by Friday.” It does more work than any sign-off.
  2. The sign-off. Two or three words and a comma: Best regards, Thanks, Cheers.
  3. Your name. First name for people you know, full name for a first email.
  4. A signature. Title, team and phone number, only where the reader needs them.

In a reply thread the sign-off can go after the first exchange. By the third email, your name alone reads as normal, and so does nothing at all.

Match the sign-off to the greeting

Formal letters pair the two. “Dear” and a name takes Yours sincerely, and “Dear Sir or Madam” or “To whom it may concern” takes Yours faithfully. An email that opens with “Hi” takes something lighter: Regards, Kind regards, Thanks or Cheers.

ToneSign-offsUse it for
FormalYours sincerely, Yours faithfully, Sincerely, Cordially, Yours trulyletters, cover letters, complaints
NeutralBest regards, Kind regards, Regards, Best, Thank youclients, recruiters, anyone new
CasualThanks, Cheers, Have a great weekend, Talk sooncolleagues you already know

Among the neutral closings, regards is the coolest and best regards is one notch warmer. Warm regards goes warmer again, and cheers is the casual end of the scale. Cheerio and Ciao belong in the last row at most, and only with people who’d say them back.

Sign-offs to skip

Leave out “Sent from my iPhone”. A quarter of UK workers find it annoying, and the phone already apologized for the typos. Skip the joke after bad news. Skip Thanks in advance too when you’re asking someone senior for a favor, because it books the yes before they’ve given it.

What surveys say about sign-offs

The sign-offs people hate

The sign-off that annoys UK workers most is “Tara” or “tata”, at 27%. “Sent from my iPhone” follows at 25%. “May the Force be with you” and “To infinity and beyond” tie at 24%, and “Hasta la vista, baby” gets 23%. Even signing off with nothing at all makes the top ten.

Needless CCs annoy more of them than any sign-off does, at 44%. Long emails follow at 43%, and “URGENT” on emails that aren’t urgent at 37%.

The friendliest sign-offs

For an email that matters, go with what UK workers rate friendliest. “Have a great day”, “week” or “weekend” comes top, at 49%, followed by “Many thanks”, “Best wishes” and “Cheers”. “Kind regards” makes neither the friendliest ten nor the most annoying ten, which is the whole point of “Kind regards”.

What Gen Z signs off with

Among Gen Z workers who use a sign-off, 53% write “Thanks” and 35% “Sincerely”, with “Best” third. 14% skip it and let the signature do the job. Only one person in the whole survey named “Cheers”.

Their biggest email worry is how formal to be, and 57% aren’t sure. On TikTok the answer was “Another day, another slay”, which works best on people who also use TikTok.

Phrases in a million real emails

Across a million-plus real emails, the top stock phrase is “Reaching out”, at 6,117, and “circle back” turns up 533 times. “Happy Friday” beats “Happy Monday” about three to one, 512 to 169. About 1 in 50 of the emails holds a corporate buzzword.

The phrase with the worst reputation, per my last email, turns up only 89 times in the million.

Sign-offs for a tense email

A friendly opening and a friendly sign-off can hold almost anything between them. “Hi” at the top and “Kind regards” at the bottom, and the middle can be a formal complaint. HR reads the middle, so write it the way you’d professionally say anything you’re annoyed about.

The email about leaving a few minutes early closes with “We’re a team”. Borrow it for the reply.

The envelope for the boss’s present gets the shortest email there is, “No”, with no sign-off at all. Signing off with nothing makes the UK’s most annoying ten, which suits the occasion. If you’re gone for a week, the sign-off can rest too. Your out of office message does the talking, and your voicemail greeting takes the calls.

Questions about email sign-offs

How do you end an email professionally?

End with one line about the next step, then a neutral sign-off such as Best regards or Kind regards, then your full name. Keep jokes out until the reader knows you.

What is the best email sign off?

Thanks, for most emails. It suits a request and a reply alike. Thanks in advance takes the yes for granted, so keep it for people who already said yes.

What can I say instead of Best regards?

Kind regards or Warm regards keep the same distance. Thanks or Many thanks suit a request, and Cheers or Talk soon suit a colleague you already know.

Is Regards rude?

Not rude, but cool. Without Kind or Best in front it can read as clipped, so keep it for people who sign off the same way to you.

How to end an email in a fun way?

Swap the stock closing for one line that fits the email you just wrote, then your name. A joke about the thread lands, and a random one reads like a typo. Keep it for people who already know you, and never after a complaint or bad news.

What is the stay cool sign off?

"Stay cool" is a casual goodbye, closer to "take care" than to "regards". It suits a colleague you already joke with, and reads oddly in a first email to a client.

Sources

The 7 sources behind this page